December 3, 2019

5 Tips For Having Successful Remote Meetings

How To Make Sure You Have An Effective Online Meeting

There’s a new etiquette to online or remote meetings that everyone involved should be aware of. This will help to improve the effectiveness, and also make sure that everyone feels like they are able to communicate, collaborate, and be involved in the same way they could if they were attending the meeting in person.

1. Use Video When Possible

Members are less likely to participate when they can mute the conference call, walk around the room, check their texts or browse another tab. Having to consciously look more engaged will help you become more engaged and being able to see others also helps your ability to read body language and know when to contribute.

2. Give the Meeting Your Undivided Attention

Members are less likely to participate when they can mute the conference call, walk around the room, check their texts or browse another tab. Having to consciously look more engaged will help you become more engaged and being able to see others also helps your ability to read body language and know when to contribute.

3. Make Sure There Is an Opportunity for Everyone to Speak

Not everyone is as comfortable jumping in or injecting themselves into a meeting. As the person leading the meeting, make sure everyone is given the opportunity to give their input. If that means having to say “So Tom, what is your opinion on that?” then so be it.

4. Use High-Quality Online Meeting Tools

If someone’s mic doesn’t work or a member can’t join the call, it can set off the whole schedule of the meeting. We recommend checking your mic and camera prior to the meeting. Some tools we use to facilitate our online meetings at Reaction are:

Slack logo

Best for internal meetings and discussions, allows for instant messaging, screen sharing and video calls.

Uber Conference logo

Used for scheduled calls with multiple people joining. Callers don’t have to be signed in or download a specific program. Great for screen sharing and recording calls.

Loom logo

Meant for 1-person video recording. Records your screen and your face and is great for feedback or briefing someone without the need for a scheduled meeting.

5. Have a Follow-Up Summary

Assign a member of the meeting to send a follow-up summary. If the meeting is between you and a client, record the call and send this afterwards. The summary can include deliverables and when they’re due to be completed, the next steps, and when the next meeting or check-in will be (if applicable).

Conclusion

Remote meetings are cost-effective and can connect you to anywhere in the world. They are perfect if a team member needs to work from home or if you need to handle employees working in multiple locations. As long as muted mic side activities or on-call driving conversations are avoided, they can be a great way to cut out distance and accessibility barriers.